Monday, February 19 – Thursday, February 22.

Launch will take place at the Conrad Hotel at Resorts World Las Vegas. All meetings and events will be onsite.

We have arranged for group flights from the UK. If you are traveling from the US, you will need to book your flight to Las Vegas using Concur. If you are traveling from elsewhere, please email [email protected] with your destination and arrival city for additional support.

Using Concur, please purchase a coach, round-trip ticket within Edmentum’s travel policy.

We will provide shuttle transportation from the Harry Reid Airport in Las Vegas to Resorts World on Monday and will get you back to the airport on Thursday. Visit our Transportation page for the details.

No, President’s Day is not a staff holiday for Edmentors.

No, everyone will have their own hotel room!

Launch 2024 will be an in-person event for all full-time Edmentors who are not teachers. We are not planning to offer hybrid sessions; instead, only keynote sessions will be recorded to view following the event. If you are unable to attend, please speak with your leader about potential accommodation for you to attend in person. If no accommodation can be made, contact your HR Business Partner and provide a written request for an exemption with a detailed reason and any accommodation discussed with leadership. HRBP contacts are Danielle O’Connell-Lang (CTO, CFO, CMO, CSO, CPCO), Rachael Fowler (CPO, Instructional Services), and Quinn Millar (COO – not Instructional Services).

If you are on leave, you will not be able to attend this year.

If your manager and ELT member approve you arriving early/staying late, your additional hotel room, meals and travel to and from the airport will be reimbursed by Edmentum under the conditions of the Travel Policy. Please refer to Edmentum’s Global Travel Policy for additional information. If you are taking one of the group flights from the UK and arriving on February 18, your stay at Conrad Resorts World has already been extended.

We’ve had a few employees ask about travel outside of the designated hours, due to excessive travel times and multiple connections. Please use the template below to outline the differences and discuss with your manager.

Please fill in the information for a flight using travel guidance
(arrive by 5pm Monday, depart after 1pm Thursday)

Once you and your manager have reviewed, you will need leader and ELT approval before booking your flight.

We book travel through Concur for a variety of reasons regardless of cost. These include:

1. Duty of Care (DOC) – Edmentum is responsible for our people’s health, safety and well-being while traveling for corporate sponsored events
2. Travel Manifests – So we can find you if something happens and you aren’t in the expected location. This aligns with DOC.
3. Reporting – This allows us to track costs, identify trends, provide a more complete picture of spending, allowing us to better plan for future needs.

It is also important to note that search results are based on your selected criteria and other factors including company policies. Fare, schedule or availability information may not be complete or in neutral order.

Acendas can and will help find additional flights if needed such as:

• If you see the exact same flight in Concur for a lower cost elsewhere
• If you want to avoid multiple flights (i.e., 3 legs) to get to Vegas (2 flights would be considered typical as non-stop flights might be harder to find)

You can reach an Acendas agent through chat (M-F, 7am – 7pm): https://chat.acendas.com, by calling 913-671-7700 or email [email protected]. You may also request a call from an Acendas Travel Agent through Acdenas Web Chat.

If you get a “Sabre Profile Error” or a screen that says “Sorry, something went wrong,” call or email Acendas Travel Support (800-722-6602; [email protected]). Acendas should be able to solve most issues. Often times, the issue may be due to not using the website for a while and your profile needs to be refreshed. If problems persist, contact Concur Support at 866-793-4040.

Please select the most cost-effective option when planning your travel to and from the airport. Should you choose to extend your stay in Las Vegas, keep in mind that any parking costs beyond Monday -Thursday are a personal expense and will not be reimbursed by Edmentum. Our T&E guidelines require that Edmentors select off-site, long-term parking rather than directly at the airport.

Choosing to drive to Launch 2024 will require your manager’s approval. Edmentum policy states that employees may use their personal car as an alternative for air travel only when it is more economical or if other transportation modes are not available. On long-distance trips, (i.e., more than 150 miles), car rental should be considered as the least costly alternative. Please see Edmentum’s full travel policy for information on renting a car using Concur. Self-parking at Resorts World is $10 per entry.

Absolutely. We have arranged for the hotel to honor the group rate of $185/night plus tax and resort fee for three days prior to and following the meeting. Please make your pre- or post-event reservation directly with the Conrad Hotel,  subject to availability.

Use the link on the hotel page to book your additional night(s) only. You will receive a confirmation number. Prior to Launch, you will receive the confirmation number for your Edmentum-paid stay. Once you have both, you may call the hotel and ask them to link the reservations for you. You can also request this at check-in; it typically is not a problem.

While we will do our best to accommodate requests from the attendee survey, rooms are assigned at check-in depending on what the hotel has available. You may ask the front desk if there is another room that meets your preferences. Note that the Conrad Hotel inside Resorts World is non-smoking, pets are not allowed, and all rooms have a small refrigerator for medicine or other needs.

We will work with the hotel to accommodate as many requests as possible, but these are not guaranteed. However, you are welcome to drop your bag at the front desk of Conrad Resorts World and explore the surrounding area until check-in at 4 p.m.

We are committed to accommodating all attendees with disabilities. If you have circumstances that require special accommodations, please contact your HR Business Partner.

You will receive a survey that includes group flight options and dietary preferences. You’ll have a chance to note your preferences on the survey and we’ll be sure to accommodate.

Generally speaking, keep it smart casual (jeans are just fine!) and remember to pack comfortable shoes. Awards night is your opportunity to dress up a bit – attire is generally a mix of business formal and cocktail.

We have some recreational time set aside as part of the meeting agenda. If you would like to enjoy additional free time, we recommend that you book your own flight and arrive for the weekend prior to the meeting. We have arranged for the hotel to honor the group rate of $185/night plus tax and resort fee for three days prior to and following the meeting.

We recognize that everyone’s personal financial situation is different. Please contact your HRBP if you need accommodation or guidance on handling expenses related to Launch travel.

Yes. However, guests may not participate in any official Edmentum activities or events. Additionally, please be aware that no one under 21 years of age is allowed to possess or consume alcoholic beverages, play any gambling game or slot machine or loiter in any gaming area. It is unlawful to aide, assist or permit a person under the age of 21 years to participate in these activities – doing so puts Edmentum and the rest of the Launch Conference at risk.

To register, simply click on the + icon next to the session name in the App.

Yes, if you are in the Whova Event App, click “Tracks” to filter sessions by organization.

Details will be shared with non-exempt/hourly employees prior to Launch.

If you work over 40 hours during your standard workweek, you will be compensated for overtime. To help us manage overtime, please obtain your manager’s permission before working any overtime as much as practical. Please refer to the section on “Time-Keeping for Non-Exempt Employees” in the Edmentum Global Employee Handbook.

Working hours should be tracked and reported in the same way in which they are usually tracked and reported, through UKG for manager review.